Operations Exchange

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Through the exchange of operations, it is possible to do an electronic data transfer from one location to another, without there being any connection between them. This exchange is used in cases when one workstation has a tendency to only transfer data, whereas the other – only to receive data.

Contents

Operations Exchange

The exchange of operations is done though two operations. With the first operation, an export of data is performed. This file is transferred from the one computer to the other and there an import of data takes place. During import, the data is received and the operations from the other computer are transferred.

Data Export

The export of data is activated through the Edit/Administration/Operations Exchange menu. Choose criteria for the selection of operations are selected. The dates and numbers of documents can serve as filters. The data is prepared in a special file and is recorded on a portable USB Flash device. There is a technology, in which the exported file is created in the current work folder of the product.

Daily Export

There is a special type of export – Daily Export. With this operation, all data from the current day are transferred. This is the most appropriate way for collecting data from remote locations, without setting dates or any other additional criteria. With the daily export, the data is prepared automatically and is copied in the specified place.

Data Import

The import of data is activated through the Edit/Administration/Operations Exchange menu. During import, the data is read from a file (located on the USB Flash device or in the work folder of the product) and is imported in the current database. The operations are transferred comprehensively and follow the existing enumeration in the recipient-database.

Synchronization of the Nomenclatures (Lists)

Before data import, a synchronization of the nomenclatures (lists) is done. The synchronization is performed in the following sequence:

  1. Search for a match in barcodes. If such match is not found during the search, proceed to the next step;
  2. Search for a match in codes. If such match is not found during the search, proceed to the next step;
  3. Search for a match in names. If such match is not found during the search, a new list (nomenclature) is added.

In principle, the program adds all non-existing nomenclatures in the database, as this process is performed before the real import of operations has begun.

Others

During the export/import of operations, the following specific features must be taken into consideration:

  1. The export is performed according to a criteria, set by the user;
  2. During import, the data is comprehensively transferred, without an option to select data;
  3. If the import is performed more than once, the data will be duplicated. This control is left to the user;
  4. No control over the currently active database is executed. Therefore, it is important that these parameters are set before doing the data import;
  5. The export and import of the operations do not depend on the type of database. The intermediary file is in XML format and is completely independent from the database;
  6. An important feature is to have the transferring program and the respective receiving program to be of equal versions. Otherwise, it is possible that the data might not be transferred correctly.

Off-Line Regime

In its essence, the Off-Line regime represents an automatic export and a respective automatic import of data. During this process, operations from the remote workplace to the centralized database are transferred. The only specific feature of this process is the file type, which is not in XML format. Instead, an MDB file format is used.

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