Cash register as a workplace

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There is a technology for maximum budget automation of a retail outlet where operators work on a cash register while a computer monitors the quantity ratio and commodity prices. In this case, the use of computers is minimal, with most of the sales being executed through cash registers or specialized cash terminals.

Contents

Technology basis

A system with a “cash register” workplace is a hybrid system where computers count sales by commercial cash registers. Data is transmitted from and to a computer system that processes them and receives a real quantitative status of inventory. The cash register is a workplace that is subordinate to the primary system. All data is stored in the central database, reports are executed by the computer, data processing is centralized in the computer system.

Cash register advantages

There are only two advantages of a system with leading cash registers:

  • A lower overall price for the whole system as instead of computers, cash registers are placed at the cashiers;
  • The ability to work with elementary keys and almost zero training of staff.

The specified advantages are suitable for small shops and a relatively little nomenclature of items. It is also important to set the model of the cash register in order for the routine functions of the business premises to be fulfilled.

Disadvantages of a hybrid system with a cash register

The drawbacks of this technology are many:

  • The likelihood of making mistakes such as scanning an unknown barcode or mistaking entry of an item or price;
  • Extremely difficult search for items in the absence of a code or bar code;
  • Limited capabilities of the cash register in terms of discount types and customer card handling. Only standard discounts like % or Amount are available. Customer recognition is difficult or impossible;
  • In most situations, work is done by loading items and reporting sales. This eliminates real-time availability;
  • More unstable system, especially when the cash registers do not have a permanent connection with the computer.

In addition to these problems, cash registers also limit the processing speed of operations. In this way, the overall efficiency of the system is limited to the capabilities of the cash registers.

Operating modes of the system

There are two basic principles of operating a retail system whose cashiers’ workplaces are based on cash registers:

  1. Real-time online work through direct exchange between the cash register and the computer system. In this case, with every sale, the cash register sends a request to the computer system. In return, it receives the item itself, its current price and other parameters. This is the optimal mode of operation because there is always precise information. In this case, a constant and stable network between cash registers and computers is needed;
  2. Offline work according to opening and ending shifts. This is a variant where all the items are transferred to the cash register in the morning (opening a shift), they are stored in its local memory, during the day the device works alone and accumulates the sales, in the evening the sales are transferred to the computer system (termination of the switch) are processed therein. There is a summary of daily sales and completely autonomous work during the working hours. The exchange between the cash register and the computer may be via a network or via a USB Flash Drive.

The selection operation mode depends on the functionality of the cash register. Professionals can only define exchange rules, hours of communication and devices used. List of supported devices The exchange with a cash register is done through the Microinvest Utility Center. The current version of the program supports the following types of cash registers:

  • Alpha 400K from MultiSoft;
  • Orion 110K, Orion 200K;
  • Datecs MP 500 Plus;
  • Casbi 02K, Casbi 02F, Casbi 03M;
  • Mercury 130, Mercury 140;
  • WAB 04RK

The setting of each device is performed on its individual documentation.

Conclusions

Despite the advantage of the low cost of the retail complex, this technology has a serious compromise with the capabilities of the whole system. A system of this type is only acceptable for micro shops that still cannot afford a complete system and accept this option as a temporary solution.

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